Policies

• A-1 Prevention Identification and Reporting of Child Abuse, Neglect or Corporal Punishment (Revised 07/23/2023)
• A-2 Employee Sign in Sign Out
• A-3 In Kind
• A-4 Make-Up Days to Meet Minimum Days of Service Requirements Due to Inclement Weather
• A-5 Internet E-Mail and Social Media
• A-6 Cell Phones
• A-7 Dress Code

Forms

• Timesheet
• Telework Log
• CACFP Timesheet (Revised 04/11/2023)
• Mileage Form (Revised 02/07/2024)
• Mileage Chart
• Travel Request (Revised 02/07/2024)
• Employee Sign In-Sign Out Log
• Individual In-Kind Contribution Form
• Meeting Time Donation
• Acknowledge and Reciept of Company Property

Standard Operating Procedures

• Completing Timesheets
• Requesting Purchase Orders
• In-Kind Contribution Completion

Policies

• CHDS-1 Determining Child Health Status (Revised 07/13/2023)
• CHDS-2 Screening for Developmental, Sensory, and Behavioral Concerns
• CHDS-3 Extended Follow-up and Treatment
• CHDS-4 Ongoing Care (Revised 07/13/2023)
• CHDS-5 Involving Parents
• CHDS-6 Individualization

Forms

• Child Physical Form
• Child Tracking Form
• Parent-Teacher Referral
• Parent Refusal Form
• Dental Form

Standard Operating Procedures

• Completing the Individualized Health Action Plan
• Entering 45-Day Screenings into ChildPlus
• Entering Medical Exam/Dental Information in ChildPlus 
• Communicating Communicable Diseases
• Conducting Daily Health Checks and Excluding Children from Participation 
• Entering Immunizations into ChildPlus
• Follow-Up on Screenings

Policies

• EECD-1 Developmentally Appropriate Practice (Revised 07/13/2023)
• EECD-2 Parent Input Staff-Parent Conferences and Home Visits (Revised 07/13/2023)
• EECD-3 Social and Emotional Development 
• EECD-4 Cognitive and Language Development
• EECD-5 Physical Development 
• EECD-6 Curriculum and Ongoing Monitoring (Revised 07/13/2023)
• EECD-7 Field Trips and Parties 
• EECD-8 Emergency Release Authorization, Normal Pick-Ups and Drop-Offs
• EECD-9 Parent and Family Engagement in Education and CDS 

Forms

• Curriculum Questionnaire
• Curriculum Questionnaire (Spanish)
• School Readiness Crosswalk
• Teaching Strategies Checklist
• Book and Print Awareness
• Open House Documentation
• Child Tracking Form
• Initial Home Visit Form
• CLASS Action Plan
• End of the Year Home Visit Form (Revised 04/17/2024)
• Parent Teacher Conference Report (Revised 10/26/2023)
• Portfolio Record Sheet
• Field Trip Authorization Form
• Field Trip Permission Form
• Parent Survey
• Keeping Kids Safe Tracking
• Keeping Kids Safe Curriculum
• Classroom Oberservation Form
• Transition Summary

Standard Operating Procedures

• Conducting Initial Home Visit (Revised 07/18/2023)
• Conducting the First Parent/Teacher Conference (Revised 07/18/2023)
• Conducting Second Parent/Teacher Conference (Revised 07/18/2023)
• Conducting End of Year Home Visit (Revised 07/18/2023)
• Daily Sign-In/Out Sheets  (Revised 08/21/2023)
• Child Emergency Contact Information 
• Ongoing Monthly Planning Overview
• Required Topics (Revised 07/21/2023)
• School Readiness Goals Lesson Planning Form (Revised 07/21/2023)
• Entering Assessment Results Into Lap-Birth to Kindergarten (Added 07/21/2023)

Policies

• CHS-1 Health Emergency Procedures (Revised 07/17/2023)
• CHS-2 Short Term Exclusion (Revised 07/13/2023)
• CHS-3 Medication Admin
• CHS-4 Safety Practices (Revised 07/13/2023)
• CHS-5 Hygiene
• CHS-6 Protection from Contagious Disease/Communicable Disease
• CHS-7 Appropriate Toileting, Hand Washing, and Diapering
• CHS-8 First Aid Kits
• CHS-9 Exclusion of Persons From Contact With Children
• CHS-10 Active Supervision (Revised 07/13/2023)

Forms

• Active Supervision Poster
• Accident/Injury Report
• Illness Report
• Incident Report
• Serious Injury Incident Report
• Diaper Changing Log
• Individual Health Action Plan
• Medication Control Sheet
• Classroom Safety Practices
• Emergency Drill Record (Revised 12/20/2023)
• Emergency Response Plan Training Sign-Off (New 12/20/2023)
• Hepatitis B Vaccination Authorization
• Persons not Permitted on HS Sites
• Health Services Monitoring
• Unannounced Active Supervision Visit
• Bed Bugs Letter
• Flu Guide for Parents Letter
• Hand, Foot, and Mouth Letter
• Lice Letter
• Pink Eye Letter
• RSV Letter
• Strep Throat Letter
• Pinworms Letter
• Norovirus Handout
• Blood Level Letter
• Health Reminder Letter
• Physical Handout Letter (Added 07/13/2023)
• Dental Handout Letter (Added 07/13/2023)
• COVID-19 Letter

Standard Operating Procedures

• Completing Accident/Injury Reports 
• Completing Incident Report
• Entering Accidents into ChildPlus
• First Aid Kits
• Medication Administration
• Fire Drill
• Conducting an Intruder Drill
• Steaming

Policies

• CN-1 Identification of Nutritional Services
• CN-2 Nutritional Services
• CN-3 Tooth Brushing (Revised 07/13/2023)
• CN-4 Parent and Community Involvement
• CN-5 Meal Service (Revised 07/13/2023)
• CN-6 Food Safety and Sanitation

Forms

• Special Diet Request
• Allergy Posting
• Monthly Meal Count
• Monthly Milk Inventory
• Temperature Chart
• Annual Reconciliation of Food Purchased to Food Used
• Donated Food Form
• Meal Time Supervision Plan
• Food Employee Health Sign Off
• Nutrition Policy Household Contact Forms

Standard Operating Procedures

• Posting Allergies
• Special Diet Request 
• Meal Temperatures

Policies

• CMH-1 Collaboration with Parents
• CMH-2 Mental Health Program Services
• CMH-3 Suspension and Expulsion of Children

Forms

• Behavior Incident Report and Instructions
• Social/Emotional Referral Form
• Behavior Guidance Manual (New 04/20/2023)

Standard Operating Procedures

• Mental Health Referral 

Policies

• CP-1 Establishing Community Partnerships 
• CP-2 Parent and Community Volunteers 
• CP-3 Health Advisory 
• CP-4 Transitions 

Forms

• Record Release Form
• Community Event/Meeting Tracking
• Transition Summary
• HRHS Community Partnership (Revised: 05/31/2023)
• HRHS Community Partnership (Spanish)

Standard Operating Procedures

• Transfer of Records

Policies

• FP-1 Family Goal Setting 
• FP-2 Assessing Community Services and Resources  (Revised 07/01/2023)
• FP-3 Parent Activities to Promote Child Learning and Development 
• FP-4 Family Engagement

Forms

• Family Team Meeting Summary Report
• Parent Committee Meeting Evaluation (English)
• Parent Committee Meeting Evaluation (Spanish)
• Flyer Distribution Monitoring
• Mail Merge Documents
• Mail Merge Documents (Spanish)
• Family Partnership Agreement (English)
• Family Partnership Agreement (Spanish)
• Family Outcomes Survey (Revised 09/12/23)
• Home Visit Form
• Family Advocate Case Management Tracking
• Standards of Conduct (New)

Standard Operating Procedures

• Building Relationships & Writing Case Notes
• Introducing Keeping Kids Safe Curriculum
• Entering Family Case Notes into ChildPlus
• Completing Family Outcomes and Family Partnership Agreements (Revised 07/01/23)

Policies

• PG-1 Governance Formal Structure
• PG-2 PC Composition and Formation (Revised 07/12/2023)
• PG-3 Parent and PC Governing Body Responsibilities (Revised 07/12/2023)
• PG-4 Community or Parent Complaints (Revised 07/12/2023)
• PG-5 Internal Dispute Resolution (Revised 07/12/2023)
• PG-6 Program Governance Training (Revised 07/12/2023)

Forms

• Parent Committee Agenda
• Parent Committee Minutes Form
• Comment and Complaint Form
• Policy Council Information and Job Descriptions (Revised 07/12/2023)
• Parent Committee Information and Job Descriptions
• Parent Committee and Policy Council Roster

Standard Operating Procedures

• Preparing for and Conducting the First Parent Committee Meeting (Revised 07/12/2023)
• Conducting Subsequent Parent Committee Meetings (Revised 07/12/2023)
• Taking Parent Meeting Minutes (Revised 07/12/2023)
• Handling of Complaints (Revised 07/12/2023)

Policies

• MSP-1 Program Planning (Revised 07/13/2023)
• MSP-2 Communication (Revised 07/13/2023)
• MSP-3 Record Keeping Systems (Revised 07/13/2023)
• MSP-4 Reporting
• MSP-5 Self-Assessment and Ongoing Monitoring
  

Forms

• Education Services Monitoring
• Health and Safety Screener
• Required Postings

Standard Operating Procedures

Policies

• HRM-1 Organizational Structure
• HRM-2 Staff Qualifications-General
• HRM-3 Classroom Staffing
• HRM-4 Standards of Conduct (Revised 07/24/2023)
• HRM-5 Staff Performance Appraisals
• HRM-6 Staff Health
• HRM-7 New Staff Orientation
• HRM-8 Safety Training
• HRM-9 Orientation & Ongoing Training – Governing Body & Policy Council
• HRM-10 Training and Professional Development (Revised 07/13/2023)
• HRM-11 Supporting the Wellness of All Staff (Added 08/09/2023)

Forms

• Organization Chart
• Code of Conduct/Conflict of Interest
• Employee PIR Worksheet
• In-House Employment Application
• Declaration of Prospective Employees
• Employee Performance Evaluations
• Probationary Evaluation
• Training Evaluation
• Staff Meeting Sign-in Sheet
• Policy Acknowledgment Sign-Off (Revised: 04/19/23)
• Active Supervision-Child Abuse (Revised: 04/26/23)
• Professional Development Agreement
• Educational Leave Request Form
• Professional Development Plan
• Tuition Reimbursement Request
• Staff DCL Child Care Physical
• Mental Health Resource Poster (Revised 03/14/2024)
• Self-Certification Affidavit
• Staff Counseling
• Interview Analysis
• Application Packet

Standard Operating Procedures

• Establishing Individual Professional Development Plans
• Request for Tuition Reimbursement
• Conducting New Staff Orientation
• Recruitment and Hiring

Policies

• FME-1 Center Maintenance Repair, Safety, and Security of Facilities, Materials, and Equipment
• FME-2 Safe and Healthy Environments
• FME-3 Safe Outdoor Environments
• FME-4 Annual Safety Inspection
• FME-6 Appropriateness of Equipment, Toys and Materials (Revised 07/13/2023)

Forms

• Daily Health and Safety/Facilities Checklist
• Daily Playground Checklist
• Procurement Scoring Grid
• Asset Transfer Form
• Asset Disposal Form
• Participant Electronic Device Letter of Agreement

Standard Operating Procedures

• Completing and Submitting Work Orders

Policies

• ERSEA-1 Community Assessment
• ERSEA-2 Determining Verifying and Documenting Eligibility (Revised 07/01/2023)
• ERSEA-3 Recruitment of Children (Revised 07/01/2023)
• ERSEA-4 Selecton of Children (Revised 07/01/2023)
• ERSEA-5 Enrollment of Children (Revised 07/01/2023)
• ERSEA-6 Attendance & ADA   (Revised 07/01/2023)

Forms

• Extended Hours Verification Form
• Extended Care Waitlist (Revised 04/14/23)
• Selection Criteria (Revised 03/27/24)
• Recruitment Contact List
• Family Service Attendance Analysis
• Statement of No Income (Revised 04/17/2023)
• End of Month FA Report
• Self-Declaration of Homelessness
• Child File Audit (Revised 09/25/2023)

Standard Operating Procedures

• Attendance Follow-Up Process (Revised 07/01/2023)
• Recruitment of Children (Revised 07/01/23)
• Enrolling Children 
• Child File and ChildPlus Audit
• Conducting the Enrollment Interview (Revised 07/01/2023)
• Entering Daily Attendance into ChildPlus (Revised 07/01/2023)
• Determining Full Day Extended Care 
• Checking Applications and ChildPlus for Accuracy
• Monitoring Daily Child Attendance and Providing Family Support  (Revised 07/01/2023)
• Preparing Children's Files
• Selection Criteria (Revised 07/01/2023)

Policies

• CD-1 Disabilities Service Plan
• CD-2 Accessibility of Facilities and Materials
• CD-3 Services for Maximum Development
• CD-4 Commitment to Efforts
• CD-5 Recruitment and Enrollment of Children with Disabilities
• CD-6 Referrals

Forms

• Parent/Teacher Referral Form

Standard Operating Procedures

• Obtaining Furniture and Special Equipment
• Disability Referral

Policies

• T-1 General Transportation Requirements
• T-2 Transportation Safety Requirements
• T-3 Maintenance of Vehicles
• T-4 Reporting Accidents (Revised 07/12/23)
• T-5 Completing Bus Logs
• T-6 Driver qualifications
• T-7 Driver and Bus Monitor Training
• T-8 Trip Routing (Revised 07/12/2023)
• T-9 Safety Education
• T-10 Children With Disabilities
• T-11 Coordinated Transportation
• T-12 Bus Evacuation

Forms

• Pre-Trip Form
• Bus Route Scheduling Form
• Seating Chart
• Vehicle Log
• Monthly Vehicle Maintenance Checklist (Revised 02/05/2024)
• Transportation Log
• Field Trip Transportation Log
• Bus Evacuation Control Sheet
• I'm Safe Control Sheet

Policies

• HPS-1 Emergency Preparedness Planning
• HPS-2 Background Checks