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Policies and Procedures
Child Health & Development Services
Policies
Forms
Standard Operating Procedures
- Initiating a Plan of Action
- Completing the Individualized Health Action Plan
- Entering Screenings into ChildPlus
- Entering Medical Exam/Dental Information in ChildPlus
- Communicating Communicable Diseases
- Conducting Daily Health Checks and Excluding Children from Participation
- Entering Immunizations into ChildPlus
- Health and Behavioral Observations
- Follow-Up on Screenings
- Entering Dental Information into ChildPlus
Education & Early Childhood Services
Policies
- EECD-1 Developmentally Appropriate Practice (New)
- EECD-2 Parent Input Staff-Parent Conferences and Home Visits (New)
- EECD-3 Social and Emotional Development
- EECD-4 Cognitive and Language Development (New)
- EECD-5 Physical Development (New)
- EECD-6 Curriculum and Ongoing Monitoring (New)
- EECD-7 Field Trips and Parties (New)
- EECD-8 Emergency Release Authorization, Normal Pick-Ups and Drop-Offs (New)
Forms
- Curriculum Questionnaire
- Book and Print Awareness
- Child Tracking Form
- Initial Home Visit Form
- CLASS Action Plan
- School Readiness Progress Report
- End of the Year Home Visit Form
- Parent Teacher Conference Report
- Portfolio Record Sheet
- Field Trip Authorization Form
- Field Trip Permission Form
- Parent Survey
- Keeping Kids Safe Tracking
- Keeping Kids Safe Curriculum
- Classroom Oberservation Form
Standard Operating Procedures
- Conducting Initial Home Visit
- Conducting the First Parent/Teacher Conference
- Conducting Second Parent/Teacher Conference
- Conducting End of Year Home Visit
- Developing Daily Schedule
- Daily Sign-In Sheets
- Child Emergency Information
- Entering Children into Red-e Set Grow
- Entering Assessment Results into LAP-3
- Ongoing Monthly Planning Overview
- Required Topics
- School Readiness Goals Lesson Planning Form
Child Health & Safety
Policies
- CHS-1 Health Emergency Procedures
- CHS-2 Short term exclusion
- CHS-3 Medication Admin
- CHS-4 Safety Practices
- CHS-5 Hygiene
- CHS-6 Protection from Contagious Disease/Communicable Disease
- CHS-7 Appropriate Toileting, Hand Washing, and Diapering
- CHS-8 First Aid Kits
- CHS-9 Exclusion of Persons From Contact With Children
Forms
Standard Operating Procedures
Program Governance
Policies
- PG-1 Governance Formal Structure
- PG-1 Governance Formal Structure (Proposed)
- PG-2 PC Composition and Formation
- PG-2 PC Composition and Formation (Proposed)
- PG-3 Parent and PC Governing Body Responsibilities
- PG-3 Parent and PC Governing Body Responsibilities (Proposed)
- PG-4 Community or Parent Complaints
- PG-4 Community or Parent Complaints (Proposed)
- PG-5 Internal Dispute Resolution
- PG-5 Internal Dispute Resolution (Proposed)
- PG-6 Program Governance Training
- PG-6 Program Governance Training (Proposed)
Forms
Management Systems & Procedures
Policies
- MSP-1 Program Planning
- MSP-1 Program Planning (Proposed)
- MSP-2 Communication
- MSP-2 Communication (Proposed)
- MSP-3 Record Keeping Systems
- MSP-3 Record Keeping Systems (Proposed)
- MSP-4 Reporting
- MSP-4 Reporting (Proposed)
- MSP-5 Self-Assessment and Ongoing Monitoring
- MSP-5 Self-Assessment and Ongoing Monitoring (Proposed)
Standard Operating Procedures
Human Resource Management
Policies
- HRM-1 Organizational Structure
- HRM-1 Organizational Structure (Proposed)
- HRM-2 Staff Qualifications-General
- HRM-2 Staff Qualifications-General (Proposed)
- HRM-3 Classroom Staffing
- HRM-3 Classroom Staffing (Proposed)
- HRM-4 Standards of Conduct
- HRM-4 Standards of Conduct (Proposed)
- HRM-5 Staff Performance Appraisals
- HRM-5 Staff Performance Appraisals (Proposed)
- HRM-6 Staff Health
- HRM-6 Staff Health (Proposed)
- HRM-7 New Staff Orientation
- HRM-7 New Staff Orientation (Proposed)
- HRM-8 Safety Training
- HRM-8 Safety Training (Proposed)
- HRM-9 Orientation & Ongoing Training – Governing Body & Policy Council
- HRM-9 Orientation & Ongoing Training – Governing Body & Policy Council (Proposed)
- HRM-10 Training and Professional Development
Forms
- Organization Chart
- Code of Conduct/Conflict of Interest
- In-House Employment Application
- Declaration of Prospective Employees
- Employee Performance Evaluations
- Training Evaluation
- Staff Meeting Sign-in Sheet
- Policy Acknowledgment Sign-Off
- Professional Development Agreement
- Educational Leave Request Form
- Professional Development Plan
- Tuition Reimbursement Request
- Staff DCL Child Care Physical
- Mental Health Resource Poster
- Self-Certification Affidavit
- Staff Counseling
Facilities, Materials, & Equipment
Policies
- FME-1 Center Maintenance Repair, Safety, and Security of Facilities, Materials, and Equipment
- FME-2 Safe and Healthy Environments
- FME-3 Safe Outdoor Environments
- FME-4 Annual Safety Inspection
- FME-5 Head Start Space, Light and HVAC Requirements
- FME-6 Appropriateness of Equipment, Toys and Materials
- HPS-SP 63002 Safe Equipment and Materials
Forms
Standard Operating Procedures
ERSEA
Policies
- ERSEA-1 Community Assessment
- ERSEA-1 Community Assessment (Proposed)
- ERSEA-2 Determining Verifying and Documenting Eligibility (New)
- ERSEA-3 Recruitment of Children (New)
- ERSEA-4 Selecton of Children (New)
- ERSEA-5 Enrollment of Children (New)
- ERSEA-6 Attendance & ADA
- ERSEA-6 Attendance & ADA (Proposed)
Forms
Standard Operating Procedures
- Recruitment of Children
- Enrolling Children
- Conducting the Enrollment Home Visit
- Entering Attendance into ChildPlus
- Determining Full Day Attendance Hours
- Checking Applications and ChildPlus for Accuracy
- Monitoring Daily Child Attendance End of Month
- Monitoring Daily Child Attendance and Providing Family Support
- Preparing Children's Files
- Selection Criteria SOP
Transportation
Policies
- T-1 General Transportation Requirements
- T-2 Transportation Safety Requirements
- T-3 Maintenance of Vehicles
- T-4 Reporting Accidents
- T-5 Completing Bus Logs
- T-6 Driver qualifications
- T-7 Driver and Bus Monitor Training
- T-8 Trip Routing
- T-9 Safety Education
- T-10 Children With Disabilities
- T-11 Coordinated Transportation
- T-12 Bus Evacuation
