Policies and Procedures
Administrative
Policies
- A-1 Prevention Identification and Reporting of Child Abuse, Neglect or Corporal Punishment (Revised 07/01/2022)
- A-2 Employee Sign in Sign Out (Revised 07/01/2022)
- A-3 In Kind (Revised 07/01/2022)
- A-4 Make-Up Days to Meet Minimum Days of Service Requirements Due to Inclement Weather (Revised 07/01/2022)
- A-5 Internet E-Mail and Social Media (Revised 07/01/2022)
- A-6 Cell Phones (Revised 07/01/2022)
- A-7 Dress Code
Forms
- Timesheet (Revised: 10/13/2022)
- Telework Log
- CACFP Timesheet (Revised 04/11/2023)
- Mileage Form (Revised 01/25/2023)
- Mileage Chart
- Travel Request (Revised 02/03/2023)
- Employee Sign In-Sign Out Log
- Individual In-Kind Contribution Form (Revised 09/08/2022)
- Meeting Time Donation
- Acknowledge and Reciept of Company Property
Standard Operating Procedures
- Completing Timesheets (Revised 07/01/2022)
- Requesting Purchase Orders
- In-Kind Contribution Completion
Child Health & Development Services
Policies
- CHDS-1 Determining Child Health Status (Revised 07/01/2022)
- CHDS-2 Screening for Developmental, Sensory, and Behavioral Concerns (Revised 07/01/2022)
- CHDS-3 Extended Follow-up and Treatment (Revised 07/01/2022)
- CHDS-4 Ongoing Care (Revised 07/01/2022)
- CHDS-5 Involving Parents (Revised 07/01/2022)
- CHDS-6 Individualization (Revised 07/01/2022)
Forms
- Child Physical Form
- Child Tracking Form
- Parent-Teacher Referral (Revised 07/01/2022)
- Parent Refusal Form
- Dental Form (Revised 07/01/2022)
Standard Operating Procedures
- Completing the Individualized Health Action Plan
- Entering 45-Day Screenings into ChildPlus
- Entering Medical Exam/Dental Information in ChildPlus
- Communicating Communicable Diseases
- Conducting Daily Health Checks and Excluding Children from Participation
- Entering Immunizations into ChildPlus
- Follow-Up on Screenings
Education & Early Childhood Services
Policies
- EECD-1 Developmentally Appropriate Practice (Revised 07/01/2022)
- EECD-2 Parent Input Staff-Parent Conferences and Home Visits
- EECD-3 Social and Emotional Development
- EECD-4 Cognitive and Language Development (Revised 07/01/2022)
- EECD-5 Physical Development
- EECD-6 Curriculum and Ongoing Monitoring (Revised 07/01/2022)
- EECD-7 Field Trips and Parties
- EECD-8 Emergency Release Authorization, Normal Pick-Ups and Drop-Offs (Revised 07/01/2022)
- EECD-9 Parent and Family Engagement in Education and CDS
Forms
- Curriculum Questionnaire
- Curriculum Questionnaire (Spanish)
- School Readiness Crosswalk
- Teaching Strategies Checklist
- Book and Print Awareness
- Open House Documentation
- Child Tracking Form
- Initial Home Visit Form
- CLASS Action Plan
- End of the Year Home Visit Form
- Parent Teacher Conference Report (Revised 10/26/2023)
- Portfolio Record Sheet
- Field Trip Authorization Form
- Field Trip Permission Form
- Parent Survey
- Keeping Kids Safe Tracking
- Keeping Kids Safe Curriculum
- Classroom Oberservation Form
- Transition Summary
Standard Operating Procedures
- Conducting Initial Home Visit
- Conducting the First Parent/Teacher Conference
- Conducting Second Parent/Teacher Conference
- Conducting End of Year Home Visit
- Daily Sign-In/Out Sheets (Revised 08/21/2023)
- Child Emergency Contact Information
- Ongoing Monthly Planning Overview
- Required Topics
- School Readiness Goals Lesson Planning Form
Child Health & Safety
Policies
- CHS-1 Health Emergency Procedures (Revised 07/01/2022)
- CHS-2 Short Term Exclusion (Revised 07/01/2022)
- CHS-3 Medication Admin (Revised 07/01/2022)
- CHS-4 Safety Practices (Revised 07/01/2022)
- CHS-5 Hygiene (Revised 07/01/2022)
- CHS-6 Protection from Contagious Disease/Communicable Disease (Revised 07/01/2022)
- CHS-7 Appropriate Toileting, Hand Washing, and Diapering (Revised 07/01/2022)
- CHS-8 First Aid Kits (Revised 07/01/2022)
- CHS-9 Exclusion of Persons From Contact With Children (Revised 07/01/2022)
- CHS-10 Active Supervision (Revised 02/15/2023)
Forms
- Active Supervision Poster
- Accident/Injury Report
- Illness Report
- Incident Report
- Serious Injury Incident Report
- Diaper Changing Log
- Individual Health Action Plan
- Medication Control Sheet
- Classroom Safety Practices
- Emergency Drill Record
- Hepatitis B Vaccination Authorization
- Persons not Permitted on HS Sites
- Health Services Monitoring
- Unannounced Active Supervision Visit
- Bed Bugs Letter
- Flu Guide for Parents Letter
- Hand, Foot, and Mouth Letter
- Lice Letter
- Pink Eye Letter
- RSV Letter
- Strep Throat Letter
- Pinworms Letter
- Norovirus Handout
- Blood Level Letter
- Health Reminder Letter
- Physical Handout Letter (Added 07/13/2023)
- Dental Handout Letter (Added 07/13/2023)
- COVID-19 Letter
Standard Operating Procedures
Child Nutrition
Policies
- CN-1 Identification of Nutritional Services (Revised 07/01/2022)
- CN-2 Nutritional Services (Revised 07/01/2022)
- CN-3 Tooth Brushing (Revised 07/01/2022)
- CN-4 Parent and Community Involvement (Revised 07/01/2022)
- CN-5 Meal Service (Revised 07/01/2022)
- CN-6 Food Safety and Sanitation (Revised 07/01/2022)
Forms
Standard Operating Procedures
- Posting Allergies
- Special Diet Request (Revised 07/01/2022)
- Meal Temperatures
Child Mental Health
Policies
- CMH-1 Collaboration with Parents (Revised 07/01/2022)
- CMH-2 Mental Health Program Services (Revised 07/01/2022)
- CMH-3 Suspension and Expulsion of Children (Revised 07/01/2022)
Forms
Standard Operating Procedures
Community Partnerships
Policies
- CP-1 Establishing Community Partnerships (Revised 07/01/2022)
- CP-2 Parent and Community Volunteers (Revised 07/01/2022)
- CP-3 Health Advisory
- CP-4 Transitions
Forms
Standard Operating Procedures
Family Partnerships
Policies
- FP-1 Family Goal Setting (Revised 07/01/2022)
- FP-2 Assessing Community Services and Resources (Revised 07/01/2022)
- FP-3 Parent Activities to Promote Child Learning and Development (Revised 07/01/2022)
- FP-4 Family Engagement (New 07/01/2022)
Forms
- Family Team Meeting Summary Report
- Parent Committee Meeting Evaluation (English)
- Parent Committee Meeting Evaluation (Spanish)
- Flyer Distribution Monitoring
- Mail Merge Documents
- Mail Merge Documents (Spanish)
- Family Partnership Agreement (English)
- Family Partnership Agreement (Spanish)
- Family Outcomes Survey (Revised: 09/12/23)
- Home Visit Form
- Family Advocate Case Management Tracking
- Standards of Conduct (New)
Standard Operating Procedures
Management Systems & Procedures
Policies
Forms
- Education Services Monitoring
- Health and Safety Screener
- Required Postings (Revised 09/15/2022)
Standard Operating Procedures
Human Resource Management
Policies
- HRM-1 Organizational Structure (Revised 07/01/2022)
- HRM-2 Staff Qualifications-General
- HRM-3 Classroom Staffing
- HRM-4 Standards of Conduct (Revised 07/01/2022)
- HRM-5 Staff Performance Appraisals
- HRM-6 Staff Health (Revised 07/01/2022)
- HRM-7 New Staff Orientation (Revised 07/01/2022)
- HRM-8 Safety Training
- HRM-9 Orientation & Ongoing Training – Governing Body & Policy Council
- HRM-10 Training and Professional Development
Forms
- Organization Chart (Revised: 07/01/2022)
- Code of Conduct/Conflict of Interest
- Employee PIR Worksheet
- In-House Employment Application
- Declaration of Prospective Employees
- Employee Performance Evaluations
- Probationary Evaluation
- Training Evaluation (Revised: 07/20/2022)
- Staff Meeting Sign-in Sheet
- Policy Acknowledgment Sign-Off (Revised: 04/19/23)
- Active Supervision-Child Abuse (Revised: 04/26/23)
- Professional Development Agreement
- Educational Leave Request Form
- Professional Development Plan
- Tuition Reimbursement Request
- Staff DCL Child Care Physical
- Mental Health Resource Poster (Revised: 07/20/2022)
- Self-Certification Affidavit
- Staff Counseling
- Interview Analysis
- Application Packet (Revised: 10/14/21)
Standard Operating Procedures
- Establishing Individual Professional Development Plans
- Request for Tuition Reimbursement
- Conducting New Staff Orientation (Revised 07/01/2022)
- Recruitment and Hiring (Revised 07/01/2022)
Facilities, Materials, & Equipment
Policies
- FME-1 Center Maintenance Repair, Safety, and Security of Facilities, Materials, and Equipment (Revised 07/01/2022)
- FME-2 Safe and Healthy Environments (Revised 07/01/2022)
- FME-3 Safe Outdoor Environments (Revised 07/01/2022)
- FME-4 Annual Safety Inspection (Revised 07/01/2022)
- FME-6 Appropriateness of Equipment, Toys and Materials
Forms
Standard Operating Procedures
ERSEA
Policies
Forms
- Extended Hours Verification Form
- Extended Care Waitlist (Revised: 04/14/23)
- Selection Criteria (Revised 03/23/23)
- Recruitment Contact List
- Family Service Attendance Analysis (Revised 03/30/22)
- Statement of No Income (Revised 04/17/2023)
- End of Month FA Report
- Self-Declaration of Homelessness
- Child File Audit (Revised 09/25/2023)
Standard Operating Procedures
- Attendance Follow-Up Process
- Recruitment of Children
- Enrolling Children
- Child File and ChildPlus Audit (Revised 07/01/2022)
- Conducting the Enrollment Interview (Revised 07/01/2022)
- Entering Daily Attendance into ChildPlus
- Determining Full Day Extended Care
- Checking Applications and ChildPlus for Accuracy
- Monitoring Daily Child Attendance and Providing Family Support
- Preparing Children's Files (Revised 07/01/2022)
- Selection Criteria (Revised 07/01/2022)
Disabilities
Policies
- CD-1 Disabilities Service Plan (Revised 07/01/2022)
- CD-2 Accessibility of Facilities and Materials (Revised 07/01/2022)
- CD-3 Services for Maximum Development (Revised 07/01/2022)
- CD-4 Commitment to Efforts (Revised 07/01/2022)
- CD-5 Recruitment and Enrollment of Children with Disabilities (Revised 07/01/2022)
- CD-6 Referrals (Revised 07/01/2022)
Standard Operating Procedures
- Obtaining Furniture and Special Equipment (Revised 07/01/2022)
- Disability Referral
Transportation
Policies
- T-1 General Transportation Requirements
- T-2 Transportation Safety Requirements
- T-3 Maintenance of Vehicles (Revised 07/01/2022)
- T-4 Reporting Accidents (Revised 07/01/2022)
- T-5 Completing Bus Logs (Revised 07/01/2022)
- T-6 Driver qualifications
- T-7 Driver and Bus Monitor Training
- T-8 Trip Routing (Revised 07/01/2022)
- T-9 Safety Education
- T-10 Children With Disabilities
- T-11 Coordinated Transportation (Revised 07/01/2022)
- T-12 Bus Evacuation
Health Program Services
Policies
- HPS-1 Emergency Preparedness Planning (Revised 07/01/2022)
- HPS-2 Background Checks